Office Administrator / Receptionist
3808 Corporex Park Drive #400 Tampa, FL 33619 US
Monday thru Friday 8:30am to 5:00pm
$17.00 per hour
- Review answering service after hours calls to ensure that emergency service calls are handled promptly.
- Answer incoming calls, forward calls, take and forward messages and retrieve voice mails.
- Welcomes and monitors on-site visitors, determines nature of business, and announces visitors to appropriate personnel; maintains the welcoming board and visitor sign-in sheet as needed to include expected guests’ names.
- Answers questions about the organization and provides callers with address, directions, and other information such as order tracking, delivery and pickup confirmations, invoice related details, etc.
- Serves as backup to the customer service position which includes taking orders from inbound calls, retrieving web orders and entering them when necessary.
- Provides support to the sales and marketing team as needed.
- Invoices all deliveries, pickups and shipped orders and posts sales batches daily.
- Receives, sorts, and routes mail; maintains and routes publications.
- Organizes and coordinates various office functions such as cookouts, birthday and office lunches, and other festivities.
- Performs other clerical duties as needed, such as filing and scanning on a regular basis, photocopying, and collating.
- Order and receive office supplies as needed and maintains an orderly supply room.
- Update appointment calendars as needed.
- Other duties as assigned
- While performing the duties of this position, the employee is regularly required to sit. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision.
- Ability to process information through a computer system.
- Ability to communicate with all levels of personnel and management.
- Ability to read and write accurately in order to complete all necessary documentation in English.
Drug Free Workplace / Background Screening / EOE