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Accounting & Finance
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Accounts Receivable / Shipping
811 Live Oak Street Tarpon Springs, FL 34689 US
Job Description
ACCOUNTS RECEIVABLE/BILLING
Prepare and send invoices to customers
Machines: invoice for down payments and shipped orders, using Excel templates.
Repair parts: invoice for down payments and shipped orders, using custom MS Access system.
Field service and installations: invoice for down payments and completed service orders, using Excel templates.
Freight: invoice for reimbursement of freight charges.
Upload invoices to 3rd party payment services as required by certain customers.
Post invoices to Solomon/MS Dynamics Accounting system.
Maintain open A/R invoice files and Sales Journal invoice file.
Collect and match daily customer payments to outstanding invoices, and post payments to Accounting system.
Mail daily customer check payments for deposit.
Process credit memos and adjustments as instructed by Accounting Supervisor.
Check to confirm that customer purchase orders agree with company documentation (terms, shipping/billing addresses, etc.)
Prepare and file sales tax reports and remittances, and collect tax exempt certificates from customers when applicable.
Follow up with emails and phone calls to customers for past due collections, and maintain files for future reference.
Answer customer phone calls and provide information related to invoicing and payments.
Provide proof of delivery to customers as requested.
Audit UPS billings and freight invoices for proper billing back to customers.
Accounts Receivable and other Accounting related filing.
Maintain monthly warranty reporting system
Maintain annual sales history reporting system
II. SHIPPING
Determine shipping method for domestic machine and repair shipments.
Call for freight quotes and schedule pick up by freight carriers (truck, FedEx, and other special shipments).
Prepare all necessary shipping documentation (bills of lading, airway bills, export documentation, etc.)
Trace shipments as necessary.
Audit freight invoices and approve prepaid freight invoices. Audit UPS billings.
Prepare and track freight claims.
Ship “returned goods” to vendors and other items as requested.
Talk to freight carriers’ sales reps.
EXPERIENCE:
2-Year degree in Accounting
3-5 years experience in Accounts Receivable and Shipping
SKILLS:
MS Excel
Excellent customer communication skills
Detail oriented
Team player, eager to learn and take on tasks